Electronic Personnel Action Forms (EPAFS)

What is an EPAF?

The Payroll and Human Resources offices have been collaborating on a new process to handle the rehiring of student hourly and hourly employees.  Electronic Personnel Action Forms (EPAFs) utilize existing functionality in Banner self-service (Leo online) and will replace the paper E-1 and E-1SU forms for rehiring, rate changes, terminations and position changes as outlined below.  These EPAFs will be submitted through self-service by the department and routed to the appropriate EPAF approver and on to Payroll or Human Resources for review and update of the Banner records.  This electronic process will be faster and more efficient than the current paper process. 

When do I use an EPAF?

Effective with the August 16-30, 2012 pay period, a paper E-1 or E-1SU form will no longer be needed for specific pay actions (see below).  The EPAF process is mandatory for the following actions:

• Rehiring a student hourly or hourly employee in the same position
• Rehiring a student hourly or hourly employee in a different position (whether in the initial hiring department or another department)
• Rate changes
• Terminating a student hourly or hourly employee job (person leaving a position)
• Terminating a student hourly or hourly employee (person leaving the University)

You must adhere to the Payroll schedule for all submission deadlines.

Are there any student employees NOT affected by EPAFs?

EPAFs are not used to hire stipend students OR graduate assistants.  You must continue to use the paper E-1SU or E-1SG form as appropriate for all pay actions for these types of student employees. You must adhere to the Payroll schedule for all submission deadlines.

Hiring NEW hourly, student hourly, stipend or graduate assistant employees?

The paper E-1, E-1SU or E-1SG form will still be needed for hiring new student hourly and hourly wage employees, stipend student employees, and graduate assistant student employees.  We plan to expand the EPAF process to include the new hire process in the new future.

How do I gain the access for EPAFs?

To obtain the appropriate access for EPAFs (EPAF Originator, EPAF Approver, EPAF Proxy), please complete the Electronic Approval Access Form and submit it to the individual designated on the form.

Documentation

Documentation, FAQs and Quick Reference Guides will be available on the Department of Human Resources EPAF web page. 

Training

Open lab sessions are offered by Human Resources.  Dates and sign up information is available on the Department of Human Resources EPAF web page.

Questions about EPAFs?

Information about Hourly Wage Employees

Pam Harris, Human Resources, 757-683-5131
Catherine Holland, Human Resources, 757-683-3028
Jackie White, Human Resources, 757-683-6127

Information about Student Hourly Wage Employees, Stipend Students, Graduate Assistants

Brenda Blount, E-1S Processing, Payroll, 757-683-5399
Arlinda McGruder, E-1S Processing, Payroll, 757-683-5271
Pat Collins, Payroll, 757-683-3037