Old Dominion University
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Office of Finance

Classified and Hourly Employees - (Employee Classes CE, CN, and HR)

Process: Both hourly and classified bonus payments must be sent to Human Resources on a specific "immediate recognition" type form for review, monitoring and tracking. Once Human Resources has logged in the bonus payment, the forms are sent directly to the Payroll Office for payment processing.

Discretionary bonus payments are not required to be included in the base and no overtime recalculation is required.

Non-discretionary bonus payments given to non-exempt employees must be included in base salary and any overtime given must be recalculated. The Payroll Processing Supervisor is in charge of performing the overtime recalculations.

Bonus payments made to classified and hourly staff may not be "grossed up". Generally, bonus payments will be charged to the same labor distribution accounts as the individual's regular pay unless specified otherwise. All bonus payments are charged to sub account 4036 using the BON earnings code. The supervisor, budget unit director on the budget code to be charged, appropriate Vice President and Human Resource approvals are required before these type payments can be processed by the Payroll Office.

These payments are issued through the normal payroll process - no manual checks will be issued.