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Travel Guidelines

This page is updated regularly.  Please check back often.

Electronic Reimbursement (TEM)

The Office of Finance migrated domestic United States travel from the paper Travel Expense Reimbursement Voucher process to the electronic Travel and Expense Management tool (TEM), beginning February 12, 2013.  This migration was done department by department.

Please note the following terminology change:  The paper Travel Estimate form is now called a Travel Authorization (TA) and the Travel Expense Reimbursement Voucher is now called a Travel Request (TR) when using TEM.

Before departments migrated to TEM, each department had an implementation meeting and training on the new process.  The User Guides (links below) provide full information about submitting and approving requests for Travel and Small Business Expense Reimbursements.

If you have any issues with TEM, please contact the Travel and Expense Administrator at temadministrator@odu.edu

Please contact your Travel Processing Team Member if you have any questions about travel regulations.

Travel and Expense Certification Form

The Travel and Expense Certification Form must be completed once by all travelers who utilize the Travel and Expense Reporting System (TEM).  It needs to be completed only once for each traveler.  For audit purposes, the original form may be submitted to the Accounts Payable Travel Administrator (keep a copy for departmental files) OR the original form may be maintained in the department's central file and a copy submitted to the Accounts Payable Travel Administrator.  This written statement is required for compliance with the CAPP Manual, section 20335.

Access Travel and Expense Management (TEM)

Use your Midas credentials (Midas ID and password) to access the Travel and Expense Management System (TEM)

User Guides

If a traveler is unsure which model to use, the traveler should contact his/her supervisor. 

No matter the model used, travelers must adhere to all published travel policies and procedures.

Model 1:  Traveler-Delegate-Traveler-Approver - TRAVELER GUIDE (rev 3/26/2013

Model 1:  Traveler-Delegate-Traveler-Approver - DELEGATE GUIDE

In Model 1, the traveler creates the Travel Authorization (TA) or Travel Request (TR) in TEM.  Before submitting the TA/TR for approval, the traveler sends an e-mail to the delegate (fiscal tech) indicating the TA/TR is ready for review.  Once the delegate has completed the review, the traveler receives e-mail notification that the TA/TR is ready for final review and submission to the approver.

Model 2: Delegate-Traveler-Approver - TRAVELER GUIDE (rev 3/26/2013)

Model 2: Delegate-Traveler-Approver - DELEGATE GUIDE

In Model 2, the delegate creates the TA/TR and submits to the traveler.  The traveler receives e-mail notification that the TA/TR is ready for final review and submission to the approver.

Model 3: Traveler-Approver - TRAVELER GUIDE(rev 3/26/2013)

In Model 3, the traveler creates the TA/TR and submits to the approver.

TEM Approver Guide (rev 3/26/2013)  
The approver guide is intended for authorized approvers (all Models apply).  It will guide approvers though the steps for reviewing and approving an Authorization and Expense report for the travelers in the department.

 

  • Travel Teams - Find your department's travel processor at this link.

 

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