Old Dominion University
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Office of Finance





Policies and Procedures

(New procedures added frequently - please check back often.)

Accounts Payable

6-085 - Department Receiving Report Procedure (revised April 30, 2013)

Payments

6-800 - Proper Invoice - Data Elements and Format (revised April 30, 2013)
6-810 - Petty Cash and Small Business Expense Procedures (revised April 12, 2013)
6-811 - Departmental Petty Cash Fund Policy and Procedures (revised April 2013)
6-812 - Reconciling and Reimbursing a Departmental Petty Cash Fund (revised April 2013)
6-813 - Procedure for Processing Prepayments (revised April 12, 2013)
6-820 - Departmental Change Fund Policy and Procedures (revised April 2013)

Travel

6-700 - General Travel and Travel Planning Information (revised March 21, 2013)
6-701 - Travel Terms and Definitions (revised January 8, 2013)
6-702 - Traveler's Checklist for Overnight Travel (revised January 8, 2013)
6-703 - Travel Expenditure Sub Object Codes (revised January 8, 2013)
6-704 - Common Travel Reimbursement Errors to Avoid (revised March 21, 2013)
6-705 - Lodging/Accommodation Guidelines (revised March 21, 2013)
6-706 - M&IE Per Diem and Lodging Guidelines (revised January 8, 2013)
6-707 - Exceptions to the Meals and Lodging Guidelines (revised March 21, 2013)
6-708 - Reimbursable Meal Limits (revised January 8, 2013)
6-709 - Meals (overnight) (revised January 8, 2013)
6-710 - Meals (non-travel related) (revised January 8, 2013)
6-711 - Conference - Registration Fees (revised January 8, 2013)
6-712 - Use of Personal Vehicles (revised January 2, 2014)
6-713 - Use of Rental Vehicles (revised January 8, 2013)
6-714 - Travel Outside the United States (revised November 21, 2011)
6-715 - Other/Miscellaneous Expenses (revised January 8, 2013)
6-716 - Non-Reimbursable Expenses (revised January 8, 2013)
6-717 - Travel Credits (revised January 8, 2013)
6-718 - Travel Advances - Employees (revised April 2013)
6-719 - Travel Advances - Students (revised April 2013)
6-720 - Travel Vouchers - General Information (revised January 31, 2013)
6-721 - Travel Vouchers - Completing Travel Reimbursements (revised January 31, 2013)
6-722 - Travel Vouchers - Submitting Travel Reimbursements (revised January 9, 2013)
6-725 - Travel - Public Carriers (revised January 8, 2013)
6-730 - Corporate Travel Card (revised April 2013)
6-775 - Meals - Student Academic & Student Club Functions (revised April 12, 2013)

Accounts Receivable/Cashiering

4-901 - Requesting Departmental Billing  (July 20, 2012)
4-902 - Departmental Guide for Receipting and Transmitting Funds (January 2013)

General Accounting

3-800 - Fixed Asset Management (revised February 2014)
3-901 - Post Grant Award (revised March 2013)