Old Dominion University
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Mail Center

Standard Mail

Helpful Facts about Standard Mail (Bulk Mail)

  • Discounted class of mail offering substantial savings (for example:  500 pieces of #10 envelopes weighing 1 oz would cost $220 if mailing 1st Class, but would cost approximately $56 if mailing standard mail at the non-profit rate.  See eligibility requirements listed below.
  • Standard mail is an effective means to reach a large audience at an affordable rate.
  • Standard mail describes a service that has no promised delivery standards but is usually delivered in a week or two within the continental United States and usually not more than five days within a radius of 500 hundred miles.
  • The University has a Permit #49 with the Post Office to prepare standard mailings.  This provides the university with the ability to process large mailings at a cost of about 1/3 that of 1st Class mailings.

Standard Mail Requirements

  • Each Standard mailing must contain a minimum of 200 pieces.  The Standard mail minimum is a mailing of 200 or more addressed pieces (or 50 pounds of addressed pieces).  The Mail Center will supply mail trays or tubs upon request.  Do not put standard mail in U. S. Mail collection boxes.
  • All pieces in the mailing must belong to the same processing category (i.e., all the same size envelope).  If permit imprint (indicia) is used, all pieces must be identical in size and weight.  No hand-written material or personal messages are permitted.  No staples permitted.
  • All pieces must be faced in the same way with the address showing, in ascending zip code order.  Overstuffed envelopes cannot be processed by the mailing machine; therefore, they must be sealed and the indicia stamped or printed in the appropriate place.
  • Each mailing must be merged and submitted as a single mailing rather than separated groupings.
  • Each piece must have a complete return address, including the appropriate budget code.  Each piece which cannot be put through the meter must have the indicia printed or rubber stamped on prior to submission. 
  • All Standard Mail must include the appropriate U.S. Postal Zip Codes.  Only mail destined for delivery in the United States and United States Territories is acceptable. 
  • Most University Standard Mail can be sent at the non-profit rate, but some qualify only for  presort standard rate.  An authorized non-profit organization may not loan its permit to other individuals or organizations, except when those individuals or organizations have received authorization to mail at the special rate at the same post office.  If in doubt, call the Mail Center to ask which indicia to use for your mailings.  Noncompliance violates postal regulations and jeopardizes the University’s special status as a nonprofit organization.

  • The majority of Standard Mail at Old Dominion University is mailed at the nonprofit rate using the above indicia.  Periodically departments will want to advertise or cooperate with another organization to share the cost, risk or benefit of the mailing.  In these cases, the Presort Standard indicia below is to be used, if you are not sure please call the Mail Center (3-3673) for clarification.

Regulation Change for Standard Mail

  • Effective November 23, 2008 Standard Mail mailers must demonstrate that they have updated their mailing list within 95 days prior to the date of mailing.  To assist our many departments in maintaining mailing lists, the University has contracted with Rocket Communications to meet the regulation changes for Standard Mail.
  • Rocket Communications will electronically process your mailing list against the U.S. Postal Service National Change Address data base.  The charge for this service is a $35.00 service fee, plus $2.00 per thousand addresses.  For example, a mailing list of 10,000 addresses would be $35.00 (service fee) plus $20.00 ($2.00 per thousand addresses) for a total of $55.00.  You will be provided address corrections that must be made to your mailing list prior to mailing.  Once corrected, your mailing list meets U.S. Postal Service regulations for 95 days.  Your mailings can be assembled and processed as you have done in the past.