Graduation Information

BS in Communication with Emphasis in Professional Communication

 

 

 

Congratulations on your upcoming graduation! All the years of hard work and effort are about to pay off. We have created this document in order to ensure a smooth graduation process. On the front is some general information about graduation. On the reverse side, you’ll find a helpful timeline that will guide you from a few semesters prior to graduation to walking across the stage and beyond. Also on the reverse side you’ll find the top seven reasons why students do not graduate. If you have any questions, please contact your site director.

 

Application for Graduation

There is no paper application for graduation – you must apply via email. Upon earning 102 credit hours, you should automatically receive an email detailing what you need to do to apply for graduation. It is imperative that you apply for the term of graduation (May, August, or December) by which you anticipate having completed 100% of degree requirements. When you apply for graduation, a hold is placed on your account that prevents you from registering for classes after the anticipated graduation date. Therefore, if you are unable to complete the requirements by the anticipated time, you must apply for the next term of graduation, as described below. Once you have applied, you can check your application status on LEO Online. Once you have logged in with your UIN and PIN, click on the link that says “Admissions, Registration, Student Records, Graduation Information, Credit Card Payments, and Financial Aid.” Then, click on “Student Records.” Finally, click on “Graduation Status Information.” More info on this process, including what to do if you do not receive an automatic email application for graduation, is located on the timeline on the reverse side.

 

Departmental Certification

Be sure to alert your site director of your anticipated semester of graduation; the director should submit your name to Deborah Meltsner at the Norfolk campus of O.D.U. to review your requirements and to complete the certification for graduation.  This should be done by the middle of the fall semester if you intend to graduate in May, the middle of the spring semester if you intend to graduate in August, and by the end of the spring semester if you intend to graduate in December. 
Be sure to check the timeline on the reverse side for other important forms that you will need to complete.

 

Commencement Dates & Tickets

Students who will complete all requirements in the summer should apply for August graduation only. August candidates may participate in May commencement exercises or in December commencement exercises. Tickets will be available at the Information Desk in Webb Center at a time announced via the email “Student Announcements.”

 

Registration

Upon applying for graduation, a hold is placed on your account that will not allow you to register for classes after your intended graduation date. If you must take classes after your anticipated graduation date, you must email graduate@odu.edu to inform them that you need the hold removed.

 

Diplomas & Transcripts

Diplomas are not given at the commencement exercises. They are available after your degree evaluation has been completed approximately 8-9 weeks after graduation. They are then mailed to your permanent address unless you had requested to pick them up at ODU when you applied for graduation. Additionally, official transcripts are not provided automatically upon graduation. If you require an official transcript, you must make a request in writing. For more information, visit the Registrar’s website at http://www.odu.edu/registrar and click on “Transcripts.”

 

Contact Information

If you need more information, try the following contacts:

Graduation Processing:                                                                    Commencement Information:

Office of the University Registrar                                                        Office of Student Services

116 Rollins Hall                                                                                Webb Center Room 2008

Phone: 683-4425                                                                  Phone: 683-3442

Email: graduate@odu.edu                                                     Email: smims@odu.edu

Web: http://www.odu.edu/ao/registrar/graduation/index.shtml                          Web: http://studentservices.odu.edu/commencement


TIMELINE

Junior Year

-          Take the exit writing exam upon completion of at least 58 credit hours. For more info on the exam and how to sign up, visit the Writing Center’s website at ttp://studentaffairs.odu.edu/writingcenter/

-          Inquire about Lambda Pi Eta, the National Communication Honor Society

One Semester Before Graduation

-          Meet with your site director to ensure that all requirements will be satisfactorily completed by the end of your final semester. During this meeting, ask your site director to contact Deborah Meltsner at the Norfolk campus to complete a degree certification form. This form must be submitted to the graduation office for evaluation of your progress toward obtaining a degree.

-          Likewise, if you are completing a Minor, contact the department of your minor for certification in that department.

-          You should receive an email with graduation application information upon earning at least 102 credits. This email will arrive in March for August and December graduates and it will arrive in September for May graduates. If you do not receive this email, send an email to appgrad@odu.edu with your name, UIN, degree (BA or BS), major(s), minor(s), intended graduation date, name as it should appear on the diploma, and an indication of if you would like to pick up your degree at ODU or have it mailed to you at your permanent address

 

Semester of Graduation

-          Ideally, you will receive an email from the graduation office before the end of the add/drop period of your final semester. This email will outline the requirements that you have completed and that are outstanding. Please read this email very carefully to ensure that you are taking the courses needed to graduate on time.

-          Complete the ODU Senior Assessment Survey by visiting http://www.odu.edu/senior. This survey must be completed during the semester of graduation for you to graduate.

-          Read the “Student Announcements” emails for a message about when commencement tickets will become available. Tickets can be picked up at the Information Desk inside Webb Center.

 

After Graduation

-          Check your graduation status on LEO Online

-          If you did not graduate, you will receive an email from the graduation office within the first few weeks of the next semester detailing the requirements still left to be met.

-          Diplomas are available 8-9 weeks after graduation. Unless you requested otherwise on your graduation application, the diplomas will be mailed to your permanent address.

-          Congratulations! Good luck and keep in touch!

 

Top Seven Reasons Why Students Do Not Graduate

1.       Exit Writing Exam not completed

2.       Senior Assessment Survey not completed

3.       Inaccurate total number of credit hours calculated by student – you must have at least 120 credits

4.       Less than a ‘C’ grade in major courses or ENGL 110C & 111C

5.       Incomplete lower or upper-level general education requirements

6.       ‘I’ (incomplete) or ‘Z’ (missing) grades still on transcript – they must be cleared before graduation

7.       Less than a 2.0 GPA overall AND/OR in the major or minor area

 

Your advisor/site director will do his or her best to guide you toward graduation. However, it is ultimately your responsibility to ensure that you have completed all requirements. Read the University Catalog and all correspondence from the University very carefully to ensure that your graduation plans fall into place.