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Faculty Handbook


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Faculty Handbook


Table of Contents

I. THE UNIVERSITY
History
Mission of the University
Major Goals of the University
Code of Ethics
Administrative Organization
The Board of Visitors
President
Provost and Vice President for Academic Affairs
Vice President for Administration and Finance
Vice President for Human Resources
Vice President for Research
Vice President for Student Engagement and Enrollment Services
Vice President for University Advancement
Academic Organization
Colleges and Departments of Instruction
College of Arts and Letters
College of Business and Public Administration
Darden College of Education
Frank Batten College of Engineering and Technology
College of Health Sciences
College of Sciences
University Governance
Consultative and Deliberative Bodies
University Organizational Chart
II. THE FACULTY
Resolution Concerning Employment
Hiring Procedures for Instructional and Administrative Faculty
Academic and Professional Preparation Requirements for Faculty
Initial Appointment of Teaching and Research Faculty
Joint Appointments
Special Appointments
Reappointment or Nonreappointment of Faculty
Academic Rank and Criteria for Ranks
Policy on Conversion of a Non Tenure Eligible Position to Tenure-Eligible and Appointment to the Rank of Assistant Professor
Tenure-Track Positions Funded by Research Centers
Eminent Scholars
University Professors
University Distinguished Teachers
Guidelines for Selection of Named Chairs
Guidelines for Selection of Named Professorships
Emeritus/Emerita Appointments
Administrative and Professional Faculty
Administrators Returning to Faculty Positions
Guidelines for Appointment and Promotion of Librarians
Tenure
Promotion in Rank
Evaluation of Faculty
Evaluation of Lecturers and Senior Lecturers and Promotion of Lecturers
Policy and Procedures on Post-Tenure Review
Post-Tenure Review Grievance Timeline
University Policy on the Evaluation of Teaching
Evaluation of Scholarly Activity and Research
Evaluation of Service
Faculty Salary Increments
Evaluation of Academic Deans
Policy for Department Chair Evaluation
Faculty Administrator Performance Appraisal
Compensation and Human Resources Administration Plan for Administrative and Professional Faculty
Declaration of a State of Bona Fide Financial Exigency or Severe Financial Difficulty
Dismissal of Faculty from Employment Due to Financial Exigency or Discontinuance of a Program of Study or a Department of Instruction
Faculty Sanctions
Faculty Grievance Policy
Faculty Grievance Committee and Hearing Panels: Composition and Procedures
Disciplinary Action(s) for AP Faculty in Lieu of Termination for Cause
Grievance Policy for Faculty Administrators
Voluntary Phased Separation Program for Tenured Faculty
Separation Process for Faculty and Staff
Academic Freedom
Professional Ethics
Statement on Freedom of Expression
Resolution Supporting Intellectual Diversity
Faculty Performance Period
Faculty Teaching Load
Compensation for Distance Learning Development and Instruction
Policy on Revenue Sharing for Online, Asynchronous Programs
Academic Advising
Academic Advising Mission Statement
Class Audit (Non-Formal) by Faculty, Spouses, and Retired Faculty
Class Attendance by Guests
Full-Time Faculty Member as a Degree Candidate
Faculty Class Attendance
Final Examinations
Faculty Office Hours
Course Outlines
Class Rosters
Grades and Grade Sheets
Academic Functions
Outside Employment
Outside Employment Policy for Administrative and Professional Faculty
Extra Compensation
Faculty Incentive Options Policy
Extra Compensation for Administrators with Faculty Rank
Policy for Conflicts of Interests Arising from an Employee's or Family Member's Financial Interests, Employment at, or Representation of Old Dominion University
Personal Use of University Materials or Funds
University Telephone System Usage
Faculty Records
Discrimination Complaint Procedure
Sexual Harassment Policy
Disruptive Behavior Policy for Faculty and Faculty Administrators
Communications With The Board of Visitors
The University's Name and Identification
Authority to Act on Behalf of the University
University Spokesperson and Media Liaison
Development Policy
Advisory Councils
Institutional and Individual Memberships in Professional or Civic Organizations and Social Clubs
ODU Faculty Receiving Nationally Competitive Fellowships
Faculty Exchange Between Norfolk State University and Old Dominion University
Department Chairs
Graduate Program Director
Certification of Faculty for Graduate Instruction
Graduate Assistantship Grievance Procedure
III. ACADEMIC POLICIES
Notifying the Southern Association of Colleges and Schools, Commission on Colleges (SACSCOC) of Substantive Change
General Statement on Program Review
Policy for the Review of Academic Programs, Departments or Colleges for the Purpose of Possible Curtailment or Discontinuance
Guidelines for the Establishment of University Centers and Institutes
Curricular Information
Definition of the Credit Hour
Policies and Procedures for Academic Degree Program Approval
College and Department Curricular Recommendations
Policy on Certificate Programs
Approval of Curricular Changes, New Courses and Course Changes
Policy On Accelerated Courses
Bookstore Policy and Procedures
Textbook Adoption Guidelines
Resale of Sample Textbooks and Materials
Accommodations for Individuals with Disabilities
Accommodation of Students with Disabilities
Honorary Degrees: Criteria and Procedures
Inclement Weather and Emergencies
IV. RESEARCH POLICIES
University Research Administration
Facilities and Administration Cost Recovery
Policy on Intellectual Property
Visiting Scholar/Volunteer Policy
Sponsored Research Guidelines
Research Conflict of Interests
Research and Scholarly Digital Data Management Policy
Review of Research Proposals
Policy, Procedures and Timeline for Responding to Allegations of Misconduct in Scientific Research and Scholarly Activity
Financial Interests in Sponsored Programs
Faculty Research Time
Criteria for Principal Investigators
Faculty Purchased Release Time
Use of Fixed-Price Contract Residuals
Research-Funded Conversion to a 12-Month Faculty Contract
Policy on Self-Supporting Research Professional Positions
Research Review Boards
Faculty Research and Development Assignments
Guidelines for the Establishment and Operation of Research Centers
Priority for External Funding on Limited Submissions
Export Control Policy
Summer Research Fellowship Programs
Research Foundation
V. LEAVE AND BENEFIT POLICIES
University Policies
Annual Leave Policy for Administrative and Professional Faculty and Eligible Instructional and Research Faculty on 12-Month Contracts
Sick Leave Policy
Civil and Administrative Leave
Military Leave
Bone Marrow and Organ Donor Leave
Emergency/Disaster Leave
Recognition Leave
School Assistance and Volunteer Service Leave
Leave of Absence Without Compensation
Telework Policy
Tuition Assistance Policy
Policy for Faculty Development Funds
Participation in Learned Societies
Fee Waivers for Full-time Faculty, Staff and Dependents
Federal and Commonwealth Policies
Virginia Sickness and Disability Program
Family and Medical Leave Act Policy
Payroll Deductions
Income Tax Withholding
Social Security Tax
Fringe Benefits
Virginia Retirement System
Optional Retirement Plans
Virginia Retirement System Group Term Life Insurance
Optional Benefits Through Payroll Deduction
Health Insurance Benefits
Pre-Tax Program
Flexible Spending Accounts
Health Insurance Coverage
Tax Sheltered Annuities
Deferred Compensation Plan (DCP)
Employer Cash Match Program
Optional/Additional Life Insurance
Short-Term Disability Insurance
Long-Term Disability Insurance
Personal Accident Insurance
Long-term Care Insurance
Prepaid Legal Assistance Plan
Changing Beneficiaries
Workers' Compensation
Child Support Withholding Disclosure
Liens and Garnishments
Unemployment Compensation
Insurance
Personal Property Insurance
Liability Insurance
VI. OTHER INFORMATION
Immigration Reform and Control Act
Manner and Schedule of Payment to Faculty and Faculty Administrators
Extra Compensation in Off-Term Sessions
Responsibility of Budget Unit Directors
University-Related Travel
Motor Vehicle Requests
Breakdowns
Accidents
State Employee Safety Seat Belt Policy
Travel Policy
Travel Regulations
Travel Arrangements
Internet Usage to Purchase Travel Services
American Express Corporate Travel Charge Cards
Nonrefundable Airline Tickets
Estimated Cost of Proposed Travel
Business-Related Travel Allowance
Business Travel Policy
Policy on the Use of Computing Resources
Information Technology Access Control Policy
Information Technology Infrastructure, Architecture, and Ongoing Operations Policy
Data Classification Policy
Electronic Messaging Policy for Official University Communication
Policy on the Use of Tobacco and Smoking-Related Products, and Electronic Cigarettes and Vaporizers
University Drug and Alcohol Policy
Drug-Free Workplace
Gun & Weapon Regulation
Firearms, Weapons, and Certain Related Devices
Policy on Children in the Workplace
Use of Facilities and Grounds
Fixed Asset Control
Reserving Space in Academic Buildings for Temporary Use
Solicitation Policy
Old Dominion University Identification Card Program
Threat Assessment
Workplace Violence Prevention Policy
Procedures for Student Suicidal and Emotionally Disruptive Behavior
Guidelines and Policy on Dealing with Disruptive Students
Student AIDS Policy
Safety and Security Policy
Sexual Misconduct Policy
Stalking Policy
Student Complaint Procedure
Code of Student Conduct
Interim Suspension
Student Record Policy
Posthumous Degree or Certificate of Recognition or Achievement for Terminally Ill and Deceased Students
APPENDIX
Schedules for Faculty Personnel Actions
Schedule of Reappointment/Nonreappointment of Nontenured Faculty Members in the First Year of Service and Lecturers and Senior Lecturers in their First Year of Employment
Schedule of Reappointment/Nonreappointment of Nontenured Faculty Members in the Second and Subsequent Years of Service (Non-Tenured and Non-First Year Faculty)
Schedule of Reappointment/Nonreappointment of Lecturers (Beyond Their First Year of Employment) and Senior Lecturers (Every Three Years Beyond Their First Year of Employment)
Schedule For Faculty Seeking Conversion of a Non-Tenure Eligible Position to Tenure-Eligible and Appointment to the Rank of Assistant Professor
Schedule for Pre-Tenure Review (Non-Tenured and Non-First Year Faculty)
Schedule for Pre-Tenure Review for Faculty Appointed at Mid-Year (Non-Tenured and Non-First Year Faculty)
Schedule for Faculty Seeking Tenure
Schedule For Faculty Seeking Tenure Mid-Year
Schedule of Tenured Faculty For Eminent Scholar Designation
Schedule of Tenured Faculty For University Professor Designation
Schedule of Non-tenure-track and Non-tenured Faculty for University Distinguished Teacher Designation
Schedule For Faculty Seeking Promotion In Rank
Schedule for Lecturers Seeking Promotion to Senior Lecturer
Schedule Of Annual Evaluation For Tenured Faculty
Schedule For The Fifth-Year Major Evaluation of Lecturers and Senior Lecturers
Old Dominion University Faculty Senate Constitution
Bylaws for the Faculty Senate of Old Dominion University
Index

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