Policy on Conversion of a Non Tenure Eligible Position to Tenure-Eligible
and Appointment to the Rank of Assistant Professor
The purpose of this policy is to establish a uniform procedure, including
criteria, for the colleges and departments/schools to follow when addressing
the issue of the conversion of current faculty from non-tenure eligible
to tenure-eligible positions and appointment to the academic rank of assistant
professor. The intent of the policy is to provide guidance for these actions
that is consistent with the "Policy and Procedures Concerning Academic
Rank and Promotion in Rank." Conversion from a non-tenure eligible
to a tenure-eligible position cannot be separated from appointment to the
academic rank of assistant professor.
If a faculty member who is appointed in a non-tenure eligible position
meets the criteria listed below, he/she may be considered for conversion
to a tenure-eligible position and appointment to the rank of assistant
Conversion is dependent upon there having been a national search at
Appointed as a full-time faculty member for at least one academic
year in a non-tenure eligible position.
Completed all requirements for the award of a terminal degree in the
field or its clear equivalent from an accredited institution of higher
education that supports the individual's role as a teaching and
research faculty member. In light of this policy, faculty members who
hold non-tenure eligible appointments who are interested in conversion
to a tenure-eligible position and the rank of assistant professor shall
review their plans for pursuing a terminal degree in writing with both
their department/school chair and college dean prior to enrollment in
Demonstrated success in current teaching and research performance and
positive evaluation of future potential necessary to meet the criteria
for tenure and promotion at Old Dominion University, as evaluated by
- Application, Review, Recommendation, and Approval Procedures
Faculty who are appointed in non-tenure eligible positions who believe
that they meet the criteria for conversion to a tenure-eligible position
and appointment as assistant professor should discuss the matter with their
department/school chair and dean. If an application is submitted by the
faculty member, it shall follow the guidance and procedure outlined below.
The application for conversion to a tenure-eligible position and appointment
as an assistant professor must include the following materials: a current
vita, a personal statement, a teaching portfolio that includes courses
taught and student course evaluation data, and copies of scholarly work
completed within the past five years.
Faculty whose terminal degree is not awarded in their teaching discipline
must present documentation, as part of their application, that demonstrates
that the degree and program of study is the clear equivalent of a terminal
degree in the field/discipline.
With one exception, the normal procedures, as outlined in the "Policy
and Procedures Concerning Academic Rank and Promotion in Rank" (I.A.3
and II.B.1), are followed for consideration of appointment to assistant
professor, which is a tenure-eligible academic rank. The exception is
the addition of external reviews of current research and research potential.
Two external reviewers identified by the department/school chair shall
evaluate the applicant's record of current research/creative work
and future potential. These reviews shall be submitted by the reviewers
to the department/school chair.
- The review and approval process for the application to convert a faculty
position from tenure ineligible to tenure eligible and appoint the incumbent
to the rank of assistant professor shall be as follows. Approval is required
at each level for the review process to continue.
The department/school promotion and tenure committee reviews the
application, including the external reviews, for conversion to tenure-eligible
status and submits its recommendation to the department/school chair.
The department/school chair reviews the complete set of application
materials and the department/school promotion and tenure committee
recommendation and submits a recommendation along with the application
materials to the college promotion and tenure committee.
The college promotion and tenure committee reviews the application
materials and prior recommendations and submits the application and
its recommendation to the college dean.
The college dean reviews the application materials and all prior
recommendations and submits them with a recommendation to the provost
and vice president for academic affairs.
The provost and vice president for academic affairs reviews the
application materials and all previous recommendations and makes
a final decision on the conversion to tenure-eligible status and
appointment to the rank of assistant professor, informing the candidate,
department/school chair, college dean, and the president. The decision
of the provost and vice president for academic affairs is final.
If approved, the conversion to the tenure-eligible position and
appointment to the rank of assistant professor shall be effective
with the beginning of the next fall or spring semester. Any additional
funding necessary to support the converted position shall be the
responsibility of the department/school and/or college.
| ||- Approved by the provost and vice president for academic
July 1, 2003
Approved by the President and
Revised May 17, 2004