Communications With The Board of Visitors
- It is the policy of the Board of Visitors that there shall be useful exchange
of information between the Board and the various university constituencies.
The Board believes that it is important to have opportunities to hear from
the many constituencies involved and interested in the work of the institution.
Communication with the students and faculty is particularly important.
The Board shall invite formal student and faculty input and engage in
informal conversations concerning issues before the Board when appropriate.
The Board may meet with any other university constituencies. The Board
shall determine the nature, scope, and scheduling of such meetings.
The purpose of this policy is to enable the Board to make informed judgments
in taking actions that affect the governance of the university. To that end,
the president, as chief executive officer, is charged with the responsibility
of maintaining communication between the Board and the various university
constituencies, including faculty, staff, students, alumni, and members of
the communities served by the university, as appropriate.
The president also is expected to inform the Board in an accurate and timely
fashion of the views of various university constituencies and to apprise and
educate the Board concerning significant issues, opportunities, achievements,
and concerns that have or will confront the university and those constituencies.
To aid in that process and in addition to authorized representatives selected
by the Board (see the policy on Representation to the Board of Visitors),
the president is encouraged to invite, from time to time when relevant and
appropriate, other informed faculty, staff, students, alumni, benefactors,
friends, and interested parties to present views to the Board or its committees
when recognized by the rector or committee chair.
Members of any university constituency who desire to make their views known
to the Board on a particular issue should request the president to present
those views to the Board, or request the president to provide them with the
opportunity to do so in person at a future meeting of the Board or one of
its committees. It is within the discretion of the president to determine
the most appropriate way for those views to be communicated to the Board.
In order to ensure that the Board is conversant with the wide variety of
issues, opportunities, achievements, and concerns that exist in the university
community, the president is encouraged to provide the Board with broadest
possible exposure to University life. In addition to the foregoing, this may
be accomplished by presentations by members of the university community at
the meetings of the Board or its committees, and on-site meetings or informational
sessions held in a variety of university facilities and locations, both on
and off the main campus.
- This section shall not be interpreted to discourage the free discussion
by university and foundation personnel, faculty, alumni, and students regarding
public or personal matters with Board of Visitors members. Nothing in this
section shall be construed to prohibit the gathering or attendance of two
or more Board members with members of the university community at any place
or function where no part of the purpose of such gathering or attendance is
the discussion of public business, and such gathering or attendance was not
called or prearranged with any purpose of discussing or transacting any public
| ||- Approved by the Board of Visitors|
June 15, 1972
Revised February 11, 1983
Revised September 16, 1983
Revised June 20, 1990
Revised April 11, 2003