Old Dominion University
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Faculty Records

Official transcripts of all academic work completed by each full-time faculty member and a current copy of his or her vita are kept on file in the office of the dean of the appropriate college. Part-time instructors and graduate teaching assistants who are faculty of record are required to ensure that their department chairs receive copies of their academic transcripts directly from institutions issuing credentials. Department chairs are responsible for verifying and certifying the authenticity of academic transcripts (in electronic or paper form) once they are received. These records are then kept on file in the office of the dean of the appropriate college or at a secure website. Faculty members should make sure their credentials on file are current. Faculty records should be retained for five years after resignation, separation or termination.

           Employment records are maintained in the Department of Human Resources and payroll records are maintained in the Payroll Office.

- Approved by the provost and vice president for academic affairs
September 5, 2003
Revised September 23, 2014


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