 |
|
|
|
Business-Related Travel Allowance
Policy #1050
PURPOSE
The purpose of this policy is to provide an alternative to the assignment of a state car or mileage reimbursement to designated University employees while transacting official business on behalf of the institution.
AUTHORITY
Virginia Code Section 23-9.2:3, as amended, grants authority to the Board of Visitors to establish rules and regulations for the institution. Section 6.01(a)(6) of the Board of Visitors Bylaws grants authority to the President to implement the policies and procedures of the Board relating to University operations.
DEFINITIONS
N/A
SCOPE
This policy applies only to employees designated by the President, in writing, who are authorized to use alternative transportation. Employees include all staff, administrators, faculty, full- or part-time, and classified or non-classified persons who are paid by the University.
POLICY STATEMENT
With the approval of the President, a business-related travel allowance may be authorized for the purpose of providing an alternative to the assignment of a state car or mileage reimbursement. Approval of a travel allowance will generally be based on the needs and interests of the University. Funds to support travel allowances shall be from non-State sources.
Designated employees who receive a business-related travel allowance may not request additional mileage reimbursement using the Travel Expense Reimbursement Voucher.
PROCEDURES
- Travel allowances shall be approved on a case-by-case basis by the President and provided to authorized individuals according to the University's payroll schedule.
- Travel allowances provided to authorized individuals will be reflected on the employee's W-2 form as "other income;" therefore, accurate business travel records should be maintained by the employee for tax purposes.
- Travel allowances may be discontinued at any time at the discretion of the President.
RESPONSIBLE OFFICER
President
RELATED INFORMATION
N/A
|
|
|
|
|
|
 |
|
|
