Board of Visitors Passes Hiring Practices Resolution and President Broderick Orders Changes in Response to Audit of Education Outreach Center
The Old Dominion University Board of Visitors adopted a resolution on Thursday, Sept. 17, requiring stricter oversight of employment agreements between the university and elected officials.
Board members passed the resolution after receiving an internal audit ordered by President John R. Broderick of the university's Center for Teacher Quality and Educational Leadership (CTQEL), which for two years ending last month employed Newport News Delegate Phillip Hamilton.
View the audit report at:
In addition to asking the board to adopt the resolution about non-tenure-track hiring, which applies not only to elected officials, but also to executives doing business with the university, Broderick laid out steps he is taking in response to the audit. These include the appointment of David Hager, former ODU acting provost and emeritus faculty member, to take charge both of CTQEL and its parent entity, the Program for Research and Evaluation in Public Schools (PREPS).
The auditor identified several missteps made in the hiring and supervision of Hamilton, some of which arose from intertwined operations between CTQEL, PREPS and the Old Dominion University Research Foundation. A hiring process known by the number 4031 and that is used for temporary employment was improperly applied to Hamilton, and he was not required to adequately document his services, according to the audit report.
"I have asked Special Assistant to the Provost David Hager to assume full responsibility for the activities of PREPS and CTQEL," Broderick said at the meeting. "These units are being reorganized into a new entity, to take effect at the end of the year, and the existing organizational structure is being abolished."
Broderick said the university would begin a search for a new director for PREPS/CTQEL when the reorganization is finalized, and that the entity that evolves will report directly to Provost Carol Simpson "until such time as I am certain that all activities are being appropriately managed."
The board's resolution acknowledges that the university has enjoyed strong and appropriate employment relationships with elected officials in the past, but states that these relationships must be "transparent and clearly defined." To that end, the resolution requires that correct hiring and/or procurement processes be faithfully followed in all such relationships and that each must be approved by the president or his designee and be reported to the Board of Visitors.
Broderick told the board that he has appointed a group to be chaired by Jay Wright of the ODU Office of University Counsel to review the use of the 4031 hiring process and to prepare a new university policy addressing the circumstances under which this type of hire may be used. He is also strengthening documentation of services requirements for 4031 contractors.
"Mistakes were clearly made at Old Dominion University and I know members of the university community and the Board of Visitors have been disappointed by what has happened," Broderick said in a statement.
This article was posted on: September 17, 2009
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