FORMS

Below you will find a list of forms used by the Registrar's Office. All forms are in PDF format and require the free Adobe Reader to open and/or print or save with data (if applicable).

  Indicates forms that are fillable online

 Indicates forms that can be saved WITH data.
If you fill in a form that has the folder icon with Adobe Reader v. 7, 8, or 9, you can save your data with the PDF form and e-mail the PDF file to the address on the form. Otherwise, after you fill in a form, print it out with the information you provided and fax or mail it to us.

Active Duty Military Tuition Benefit Form
The active duty military member should submit this form, along with a copy of the orders to Virginia, proof of Virginia residency, and a copy of the military ID, to qualify for this in-state tuition benefit.

Application for In-state Tuition 
To qualify for in-state tuition rates, you must apply no later than the first day of classes of the term for which you are requesting in-state rates. This form must be completed and submitted with supporting documentation to the Office of the University Registrar. The application must also accompany all non-degree entry forms if you are seeking in-state tuition rates. Fillable AND you can save the PDF form with your data, with Adobe Reader v. 7, 8, or 9, then e-mail it to us.

Application for Virginia In-state Tuition Rate for Students Living in a State Contiguous to Virginia, within 50 Miles of an ODU Distance Learning Site Located in Virginia
The Commonwealth of Virginia has enacted legislation that permits students who reside in a state contiguous to Virginia, within a 50-mile radius of an Old Dominion University distance learning site located in Virginia, to qualify for Virginia in-state tuition rates, based on the student's proximity to a higher education facility. Verification of residence and distance to site is required. The Norfolk main campus is NOT considered a distance learning site.

Diploma Replacement
Complete this form to order a replacement diploma.

Grade Key
Explains grade codes and calculation of GPA.

Graduation Application for Graduate Students
Graduate students (only) should complete this form during the semester prior to the semester you plan to graduate. Follow instructions on the form.

Inactive Student Reactivation/Readmission
This form is used to reactivate degree and non-degree students who discontinued enrollment for at least two semesters, excluding summer. Students who believe they are entitled to in-state tuition status or who previously held in-state tuition status must complete a new, current Application for In-state Tuition.

Military Dependent Tuition Benefit Form
The military spouse and/or military dependent student should submit this form, along with a copy of the active duty military member's orders to Virginia and the Application for In-state Tuition, to qualify for the Military Dependent in-state tuition benefit.

Name and Address Change
Submit this form to the Registrar's Office for name/address changes. Name changes (other than obvious typographical errors) cannot be processed without a copy of your new Social Security card.

Non-degree Entry
Apply online or submit this form to the Office of Admissions to apply for admission as a non-degree student. Submit the Registration/Drop/Add form to register for classes as a non-degree student, or register online after you have been admitted. You must submit an Application for In-state Tuition no later than the first day of classes to be considered for in-state tuition. Post-baccalaureate students must obtain permission of the Graduate Program Director prior to enrolling in graduate courses.

Parent or Legal Guardian Supplemental Application for Virginia In-state Rates
Submit this form to the Registrar's Office only if you are a dependent student who wishes to appeal a current out-of-state status.

Registration Drop/Add/Withdraw Form
NOTE: International students (F and J visa holders) who plan to drop below the required credit hours for immigration purposes should first consult International Student and Scholar Services (ISSS), 2006 Dragas Hall.
Use this form to register for courses if you are admitted or currently enrolled as a degree-seeking or non-degree student and are unable to register using LEO Online. This form is also used to DROP or ADD courses during the drop/add period or to WITHDRAW from classes prior to the withdrawal deadline. Consult the Academic Calendar for the current semester to determine the exact dates and deadlines. Includes individual override approval indicators and required signatures (two) for maximum credit hour waiver.

Request for Adjusted Resident Credit (ARC)
Submit this form to have your records evaluated for Adjusted Resident Credit.

Request for Exception -- Permission to Withdraw After Deadline
NOTE: International students (F and J visa holders) who plan to drop below the required credit hours for immigration purposes should first consult International Student and Scholar Services (ISSS), 2006 Dragas Hall.
Bring this form to both your instructor and department chair to receive permission to withdraw from class(es) after midterm. Decision may be appealed to college dean. A separate form must be used for each class if withdrawing from more than one course. Submit completed form(s) to the Registrar's Office before the last day of classes.

Senior Citizen Tuition Waiver Application and Registration Form  
Submit this form to the Office of the Registrar. Age and income limits apply. Applicants for the Senior Citizen Tuition Waiver can only be enrolled on or after the first official day of classes, space permitting. Revised to include new ethnicity and race categories for federal reporting.

Student Information Request
This form is required to obtain copies of transfer evaluations, have ODU transcripts sent to ODU academic advisors, or have a copy of a transcript from another institution sent to an ODU academic advisor.

Student Reference Request and Authorization
Students should use this form to request recommendations or references from faculty or staff. The form should be completed, signed, and dated by the student making the request, before it is submitted to person from whom references are being requested.

Student Supplemental Application for Virginia In-state Rates
Submit this form to the Registrar's Office to appeal a current out-of-state status. This form MUST be submitted for all appeals.

Transcript Request
Submit this form to the Registrar's Office to request an official or unofficial transcript. See Transcripts for fees, processing time, and required information. No fee for unofficial transcripts.

Undergraduate Application for Graduation 
Undergraduate students (only) should complete this form at least six months prior to the semester you plan to graduate. Follow instructions on the form.

Undergraduate Request to Take Graduate Courses  (updated 12/18/2012)
Submit this completed form to sign up for graduate course(s) as an undergraduate. The policies have changed and additional permissions are required.

Verification Request
This form is required for verification for credit card verification, insurance ("good student discounts"), verification of attendance/enrollment.

Veterans Clearance Form
This form is for students using G.I. Bill benefits (including the Post 9/11 GI Bill). UPDATED POLICY: Active duty military, MEM Ashore, and certificate students who wish to receive G.I. Bill benefits must complete this form each semester they wish to receive G.I. Bill benefits, after registering for classes. Students who change major or intended degree, have a break in enrollment, or a change of benefit, must also submit a new form.